Privacy Policy

1. Who we are

GeoSpot (“we”, “us”) provides member location, geofencing, and check-in services for organizations through mobile applications and related APIs operated under the geospot.live domain. This policy describes how we handle personal data when you use GeoSpot.

2. Data we collect

• Account and profile: email address, name, phone number (if provided), password (stored using secure hashing), organization membership, role, and optional profile photo.
• Location: precise and approximate location from your device when you grant permission, including in the background where required for scheduled work geofencing and automatic check-in/out, as described in the app and your organization’s settings.
• Check-ins and activity: check-in and check-out events, timestamps, and associated location or site information as configured by your organization.
• Device and notifications: push notification tokens and related technical data needed to deliver alerts you or your organization enable.
• Technical and operational data: IP address, app version, diagnostic and error information (which may be processed by our error-reporting providers when enabled), and logs needed to operate and secure the service.
• Contact messages: information you submit through our contact form, such as your name, email address, organization, subject, and message.

3. How we use your data

We use personal data to:

• Provide, maintain, and improve GeoSpot features requested by your organization.
• Authenticate users, enforce roles and permissions, and secure accounts.
• Process location and geofence events for attendance, check-ins, and workforce visibility in line with schedules and policies your organization configures.
• Send operational, transactional, and (where allowed) push notifications.
• Respond to contact, support, and privacy requests.
• Meet legal obligations and respond to lawful requests.

4. Legal bases (EEA/UK)

Where applicable, we rely on performance of a contract (providing the service to your organization and its users), legitimate interests (security, product improvement, proportionate workforce features), and consent where we ask for it in the app (for example, certain permissions or optional communications).

5. Sharing and processors

We may share data with:

• Your organization: administrators and managers may access member data needed to operate GeoSpot for their workforce.
• Service providers: cloud hosting and infrastructure (for example AWS), maps and location-related services (for example Google Maps where used in the app), email delivery, push notification platforms, and analytics or error monitoring subprocessors as configured for our environments.
• Authorities: when required by law or to protect rights, safety, and security.

We do not sell your personal information.

6. Retention

We retain data for as long as your account or organization relationship is active and as needed to provide the service, comply with law, resolve disputes, and enforce agreements. Retention details may vary by data type and your organization’s configuration.

7. Security

We use technical and organizational measures designed to protect personal data, including encryption in transit, access controls, and secure infrastructure practices. No method of transmission or storage is completely secure.

8. Your rights

Depending on where you live, you may have rights to access, correct, delete, restrict, or object to certain processing, and to data portability. You may also withdraw consent where processing is consent-based (for example by revoking app permissions), subject to limitations needed to provide the service. To exercise rights, contact your organization’s administrator or reach us using the details below.

9. Children

GeoSpot is intended for workforce use and is not directed at children. We do not knowingly collect personal data from children.

10. International transfers

Data may be processed in the United States and other countries where we or our subprocessors operate. Where required, we use appropriate safeguards for cross-border transfers.

11. Changes

We may update this policy from time to time. We will post the revised version on this page and update the “Last updated” date.

12. Contact

For privacy questions or requests regarding GeoSpot, contact us at privacy@geospot.live.